GTO Industry Self-Assessment Tool

Group training organisations

Group training organisations directly employ apprentices and trainees and place them with host employers. Many employers find the group training model convenient and effective, as the GTO shoulders the administrative burden that would otherwise be borne by the employer.

What’s the difference between apprenticeship regulation and GTO regulation?

All states and territories regulate employers and apprentices/trainees in relation to their training contract obligations (i.e. employer obligations to provide skilled supervision and appropriate facilities).

Group training regulation places additional regulatory responsibilities on GTOs. It outlines standards, for example, for the induction and hosting arrangements that are inherent to the GTO model.

The co-regulatory approach

In June 2016 the VRQA Board endorsed a new co-regulatory model for Victorian group training organisations with the Apprenticeship Employment Network (formerly known as the Group Training Organisation of Victoria). This is similar to the VRQA’s arrangements with school system owners that are appointed as review bodies.

Victorian VRQA GTO recognition process

The GTO recognition process and forms required to be submitted for organisations seeking to be recognised as a GTO in Victoria are available on the VRQA website.

Steps to organisations seeking GTO recognition in Victoria

Step 1​: Submit an application, including a compliance self-assessment against the National Standards for Group Training Organisations, and associated evidence. AEN can provide you with the login details to complete the self assessment online.

To access the forms, see:

Step 2: VRQA will assess the application and conduct a financial viability assessment, requesting specific financial information about your organisation.

Step 3: An audit will be conducted to determine your compliance with the National Standards for Group Training Organisations. This may involve a desk-audit and/or site audit.

Step 4: VRQA will provide feedback and seek a response from you.

Step 5: VRQA will make a final decision on the application. If the application is approved, recognition is granted for up to 5 years.

To find out further information and to access the forms please visit the VRQA website.

Standard 1. Recruitment, Employment and Induction

  1. 1. Before apprentices/trainees enter into an Employment Contract and a Training Contract, the GTO informs them about their employment conditions, the host employer arrangement, the training, the support services to be provided and the rights and obligations of the parties.
  2. 2. The GTO inducts apprentices and trainees to the apprenticeship/traineeship system, including explaining:
    1. the apprentice/trainee’s responsibilities under the Training Contract, to the host employer, the GTO, the Registered Training Organisation (RTO) and the school (if under School-based arrangements); as well as
    2. the processes involved in accessing support and dealing with employment or training issues that may arise.
  3. 3. The GTO provides clear and accurate advice to host employers to:
    1. take reasonable steps to ensure they understand the apprenticeship/traineeship system; and
    2. obtain their agreement, by means of a Host Employer Agreement, to their role and responsibilities in training and supporting the apprentice or trainee while in their workplace, in meeting their obligations to maintain a safe workplace and in working cooperatively with the GTO and RTO.
  4. 4. The GTO actively participates in the RTO’s development of the Training Plan, which is based on competency-based progression and completion principles and relevant to the qualification, the occupation, the host employer’s workplace and the needs of the apprentice/trainee, in conjunction with the apprentice/trainee.

Standard 2. Monitoring and Supporting Apprentices and Trainees to Completion

  1. 1. The GTO provides services that meet the needs of apprentices and trainees to facilitate the continuity of the Training Contract to completion and the quality and breadth of the training experience, including:
    1. support and mentoring throughout the Training Contract;
    2. providing resources or advice or procuring any special equipment for the workplace in order to meet access and equity and Work Health and Safety requirements.
  2. 2. The GTO monitors each apprentice or trainee’s progress against the Training Plan and:
    1. facilitates the integration of the training and employment experiences, including arranging for workplace rotations if required;
    2. requests that the RTO review the Training Plan when changes occur with the apprentice/trainee employment arrangements, including any workplace rotations, competency-based progressions or other changes.
  3. 3. The GTO has appropriate systems in place, based on the scale and scope of its operations, to manage and support apprentices and trainees in times of economic downturn or ‘stand down’ to facilitate the retention of the apprentice or trainee.
  4. 4. The GTO provides assistance, coordination and accurate advice to host employers for the duration of the Host Employer Agreement, and works with the host employer to provide appropriate on-the-job training, supervision, support and mentoring to the hosted apprentice/trainee.
  5. 5. Where there are any performance issues with an apprentice/trainee, the GTO manages these issues fairly , and records the outcome and the feedback provided to the apprentice or trainee.
  6. 6. The GTO complies with Commonwealth, State and Territory requirements for competency-based progression and completion and supports genuine efforts to achieve the qualification in an appropriate timeframe regardless of the nominal duration of the Training Contract.

Standard 3. GTO Governance and Administration

  1. 1. The GTO complies with Commonwealth, State and Territory legislative and regulatory requirements and policies as they relate to the employment and training of apprentices and trainees in each State and Territory in which they operate.
  2. 2. The GTO is incorporated in Australia, a government entity, or regulated by the Australian Charities and Not-for-profits Commission.
  3. 3. The GTO develops, monitors and continually improves its performance and strategic directions using performance data, the results of audits, assessments and surveys plus any other relevant information.
  4. 4. The GTO can demonstrate that it is financially viable and informs the registering body where early signs indicate issues associated with viability.
  5. 5. The GTO holds appropriate insurances according to the size and scope of its operations.
  6. 6. The GTO adheres to the principles of access and equity in all operations including marketing, recruitment, monitoring, support, governance and administration.
  7. 7. Clear and accurate marketing, advertising materials and other information is provided by the GTO regarding GTO services, the role and responsibilities of the host employer and the requirements of the apprenticeship/traineeship.
  8. 8. Complaints and appeals are dealt with by the GTO transparently in accordance with a documented complaints and appeals process, or referred to State/Territory dispute resolution mechanisms, where the completion of the Training Contract is at risk.
AFL Sportsready
Level 3, Bob Rose Stand, Cnr Lulie & Abbot Street
ABBOTSFORD VIC 3067

W: http://www.aflsportsready.com.au
P: 03 8413 3500
AGA Apprenticeships Plus
301 Foleys Road
DEER PARK VIC 3023

W: http://www.aga.com.au
P: 1300000242
Apprenticeship & Traineeship Employment Partners
Suite 2 / 12 Jamieson Street
CHELTENHAM VIC 3192

W: http://www.atep.org.au
P: 03 9583 9444
ATEL Employment Services
2 Michael Drive
WODONGA VIC 3690

W: http://www.atel.com.au
P: 0260240800
Australian Industry Group Training Services Pty Ltd
Level 2, 441 St Kilda Road
MELBOURNE VIC 3004

W: http://www.aigroupapprentices.com.au
P: 1300 761 944
Ballarat Group Training (BGT)
14 Hill Street
BALLARAT VIC 3350

W: http://www.bgt.org.au
P: 03 5333 8600
Brotherhood of St Laurence
95 Brunswick Street
FITZROY VIC 3065

W: http://www.bsl.org.au
P: 03 9288 9900
CVGT Australia
Crn Jackson & Standfield Street
LONG GULLY VIC 3550

W: http://www.cvgt.com.au
P: 13 28 48
Gforce Employment Solutions
Cnr Gheringhap & McKillop Streets
GEELONG VIC 3220

W: http://www.gforce.org.au
P: 1800 436 723
HIA
70 Jolimont Street
EAST MELBOURNE VIC 3002

W: http://hia.com.au
P: 1300 650 620
Kestrel Apprentice Solutions
Level 1, 9 Stanley Street
WODONGA VIC 3690

W: http://www.kestrelrecruitment.com.au
P: 02 6024 0230
Master Plumbers and Mechanical Services Association of Australia
15/306 Albert Street
BRUNSWICK VIC 3056

W: http://plumber.com.au
P: 03 9329 9622
MEGT (Australia) Ltd.
29 Ringwood Street
RINGWOOD VIC 3134

W: http://www.megt.com.au
P: 03 9871 5555
Murray Mallee Training Company
335-339 Campbell Street
SWAN HILL VIC 3585

W: http://www.mmtc.com.au
P: 03 5033 1216
NECA Education & Careers
1024 Lygon Street
CARLTON NORTH VIC 3054

W: http://necaeducation.com.au
P: 03 9381 1922
Programmed
2 Luton Lane
HAWTHORN VIC 3122

W: http://www.skilledgrouptraining.com.au
P: 1300 440 784
Skillinvest
15-17 Dimboola Road
HORSHAM VIC 3400

W: http://www.skillinvest.com.au
P: 1300 308 620
Sunraysia & Murray Group Training
3 The Crescent
MILDURA VIC 3500

W: http://www.smgt.com.au
P: 03 5022 1833
The Apprenticeship Factory
44 Wyndham Street
SHEPPARTON VIC 3630

W: http://www.theapprenticeshipfactory.com.au
P: 1300 134 648
VACC
Level 3, 464 St Kilda Road
MELBOURNE VIC 3004

W: http://autoapprenticeships.com.au
P: 03 9829 1131
Victorian Group Training
111-113 Bromfield Street
COLAC VIC 3250

W: http://www.vgtc.org.au
P: 1300 158 100
Westvic Staffing Solutions
190 Koroit Street
WARRNAMBOOL VIC 3280

W: http://www.westvic.org.au
P: 03 5561 9000
WPC Group
Suite 9/651 Victoria Street
ABBOTSFORD VIC 3067

W: http://www.wpcgroup.org.au
P: 1300 656 461

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